What Is Food Traceability and How Does It Support Food Safety Compliance?

  • Compliance
  • Traceability
  • Food & Beverage

In recent years, food safety has emerged as a critical topic for food manufacturers and consumers alike. As our global food supply chain has become more intricate and extensive, the significance of traceability within this framework has grown exponentially.

To increase traceability of the food chain, companies are turning to track and trace software to simplify compliance with FDA and USDA regulations. This way, food producers can more efficiently uphold human safety by containing unnecessary risks associated with contaminated or recalled food ingredients.

But what is food traceability? And what does it mean? What is technology’s role in food traceability compliance?

Let’s find out.

Understanding Food Traceability

What is Food Traceability?

Food traceability refers to the ability to track any food product through all stages of production, processing, and distribution. This not only encompasses the raw materials but also the logistics, ensuring that every component and step in the food’s journey can be monitored and verified.

The importance of such a mechanism in the modern food supply chain cannot be overstated. It provides a sense of accountability, building trust between producers, sellers, and consumers. The transparency enabled by traceability ensures that in the face of a food safety incident, the source can be rapidly identified and rectified, minimizing potential harm.

An effective food traceability system consists of several integral components:

  • First, there’s identification—ensuring that food products, batches, and even individual items are appropriately tagged and labeled to be distinct and identifiable.
  • The next step involves meticulously recording relevant information at each juncture of the product’s lifecycle. Whether it’s the temperature at which a product was stored, the date of its harvest, or its journey through various processing units, every detail counts.
  • Lastly, linkage plays a pivotal role. It’s not just about collating data but digitally connecting it cohesively across the supply chain, ensuring no gaps in the traceability pathway.

The Batch Food Traceability Survival Guide


The Role of Food Traceability in Safety Compliance

Traceability in food compliance serves as a foundational element for ensuring the safety and quality of food products as they move through the supply chain. As global food safety standards have evolved, strict mandates require businesses to implement robust traceability measures, with the goal of ensuring consumer safety and trust.

Having a sufficient traceability system in place is crucial for several reasons:

  • Regulatory compliance
  • Rapid response to food safety incidents
  • Supply chain efficiency
  • Consumer trust
  • Avoiding financial loss

Traceability is no longer just a nice-to-have feature. In today’s regulatory climate, traceability has grown into a must-have imperative for food and beverage companies.

With a functional traceability system in place, potential hazards can be identified long before they culminate into broader safety issues. This proactive nature means that inconsistencies, contaminants, or deviations can be caught early, sometimes even before the food product reaches the consumer. And in the event of a recall, contaminated materials can be quickly identified and removed from the supply chain before any harm occurs.

How Digital Inventory Modernizes Food Manufacturing


Why is Food Traceability Compliance Important?

Ultimately, safety compliance is the primary impetus behind food traceability. According to the CDC, more than 120,000 Americans are hospitalized due to foodborne diseases each year. This can lead to costly food recalls that impact every partner and link in the supply chain carrying these food products.

Not only is food traceability compliance about doing the right thing for your business relationships as well as an ethical perspective, it also impacts your bottom line.

The introduction of FSMA, EU 178/2002, as well as the emergence of GS1 standards to make food safety procedures scalable and consistent, combined with the 24/7 visibility of social media, ensure that few—if any—food recalls escape the public eye. A single recall can put a food producer out of business.

Traceability software can mitigate such risks by empowering organizations to proactively track product movements through the supply chain in real time and minimize the destruction of good products.


How to Become FSMA Compliant with Food Manufacturing Traceability Software


Food Traceability Requirements

Mandatory compliance with regulations such as the FDA Food Safety Modernization Act (FSMA) or EU 178/2002 in the European Union, as well as voluntary compliance to ISO 22000 standards, enforce safety and transparent record-keeping for food products, produce and ingredients, even as they travel across multiple regions of the world.

More recent regulations include FSMA Rule 204, which requires traceability at each point in the supply chain, from point of harvest to point of sale. Comprehensive records must be kept to allow for quick and accurate tracing of food products.

Records must include information like the type of food, quantity, production lot numbers, and the names and addresses of both the supplier and recipient. Compliance with Rule 204 is aimed at enhancing the speed and efficiency of foodborne illness outbreak investigations and recalls.

Failure to comply with these regulations can result in severe penalties, including product recalls, legal actions, and reputational damage.

Plant-based food pioneer SunOpta creates traceability with mobile barcoding:

Food Traceability Software

A FoodSafetyTech report explains that digital technologies are emerging as critical solutions in this sector. With complex traceability standards becoming more common, organizations must streamline how they gather, integrate, and manage data in order to keep up with everyday documentation demands.

Traceability technology using mobile data collection and barcoding can do exactly that, positioning food and agri-product businesses to comply with FSMA, GS1, and other industry guidelines to enhance food safety through digital process automation.

The best food traceability software can also help with recall readiness. Instead of halting operations to seek out obscure paperwork, your organization can pull critical audit information within minutes with pinpoint accuracy.

In fact, the International Trade Centre estimates that traceability technology can help reduce the scope of a recall by as much as 95%.

4 Ways Mobile Barcoding Solves Food Traceability Challenges


How Does Food Traceability Software Work?

Food traceability software documents the movements of food materials as they pass through each stage, identifying who, when, where, and how different food items have been handled. For food manufacturers, track and trace software records what ingredients are used in finished food products. This includes intermediate stages as well.

Mobile barcoding can automate food traceability for the supply chain, granting visibility and high-quality inventory and material data in the process. Each barcode scan is capable of perfectly capturing and validating data with high granularity. In food manufacturing, a mobile barcoding solution is integral to supporting traceability initiatives.

Enhance Traceability with License Plating Solutions


Benefits of Traceability Software

Modern food safety traceability software plays a pivotal role in maintaining compliance and human safety by automating and streamlining the tracking process. The benefits of track and trace software include:

  • Real-time monitoring and oversight—not just of inventory levels and consumption, but temperature, humidity, expiration dates, and other critical parameters.
  • Automated data collection, enabling instant data capture into the ERP system, creating a centralized repository for reporting and analysis.
  • Accurate information free from errors and missing data. Replacing paper processes and data entry with digital inventory processes is key.
  • Scalability of traceability programs. For large manufacturers, the ability to scale traceability initiatives across multiple facilities is crucial to efficiency.

A traceability solution also ensures the recalled product can be:

  • Identified quickly and accurately in the supply chain.
  • Traced back through the supply chain, identifying who handled it, when, and where.
  • Accurately located to potential sources of contamination in the supply chain.
  • Identified as the source of contamination or as at-risk, such as goods that moved through the same factory at the same time.
  • Pinpointed to only compromised food items for disposal, minimizing loss of good product.

These points are so important because food recalls continue to make daily headlines in mainstream media.

caito foods

Caito Foods creates fast, flawless farm-to-fork traceability.


Case Study for Food Traceability Software

RFgen helped well-known ice cream manufacturer, Blue Bell Creameries, comply with federal and industry food safety standards through mobile barcoding. Digital automation enabled Blue Bell Creameries to achieve FDA compliance for food safety standards—and unlock additional workflow efficiencies throughout their business.

Watch the video below:

Other Technologies Powering Food Traceability

Other technologies have emerged to assist software in creating more robust traceability solutions. Some of these include:

Blockchain Technology

Blockchain traceability in the food chain offers a decentralized and immutable record-keeping system, making falsification almost impossible. Every transaction or change is recorded as a block, visible to all parties involved, ensuring complete transparency.

This feature has found enthusiastic adopters in the food industry, especially for products where provenance carries a premium, like organic produce or specialty meats. However, implementation is complicated and expensive, and requires buy-in from multiple outside stakeholders.

IoT and IIoT

Similarly, the Internet of Things (IoT) has brought about a revolution in real-time monitoring. Sensors can now track temperature, humidity, and other critical parameters, transmitting data in real time to centralized systems. Such continuous monitoring ensures that deviations are caught instantly, allowing for immediate corrective measures.

IoT devices can be integrated with data collection software to assist in capturing a holistic picture of food ingredients and finished goods.


Radio Frequency Identification (RFID) tags offer a supplemental means of tracking high-value products and equipment. By affixing RFID tags to pallets or shipments, companies can have live insight into where their product is at any given time.

RFgen Mobile Foundations

How Clif Bar achieved end-to-end lot traceability


Challenges and Solutions in Implementing Food Traceability

Despite its evident advantages, the road to comprehensive traceability is fraught with challenges. Technically, integrating disparate systems and ensuring standardized data formats can be daunting. Diverse stakeholders in the food supply chain, from farmers to retailers, might employ different systems and standards, making seamless integration a significant hurdle.

But perhaps the biggest challenge facing traceability adopters is not knowing where to start. Many steps need to be taken and many solutions abound. A good place to start is with a traceability solution:

  1. Implement traceability software that includes automated data collection.
  2. Ensure your new solution will meet all your compliance requirements.
  3. Research potential providers to find the best traceability solution for your business.
  4. Look for a software provider that can partner with you to help implement your solution.

Pitfalls to Avoid When Automating Your Manufacturing Processes


Achieving Food Safety Compliance with Traceability Software

Moving away from outdated paper-based and manual processes is crucial to forging a successful path to traceability in your enterprise. Using software solutions like mobile barcoding, food companies can eliminate these inefficient processes in favor of digital automation.

Introducing a system for food traceability can seem overwhelming, but today’s digital technologies are transforming how organizations gather and use data with surprising ease. RFgen’s experienced consultants leverage both technical and supply chain expertise to help businesses like yours assess, tailor, and implement a scalable traceability solution for your enterprise, even at sites where connectivity to your ERP or network is limited.

Embracing traceability is no longer a choice but a necessity—a critical step towards ensuring safety, building trust, and fostering a sustainable future. Take the first step today.

RFgen Software Named 2022 Top Food Chain Technology by Food Chain Digest